Equus Management Group utilizes Village Management Software (VMS), one of the most technologically advanced and comprehensive suite of association management tools available to date. VMS provides interactive, real-time data management encompassing every aspect of the association management world.
VMS is not just a single program, but a suite of management tools including everything from accounting, compliance, collections, and delinquency control, to interactive web modules allowing residents, property managers, board members and vendors to interact and communicate in real time.
Find out what thousands of homeowners associations, condominium associations and business associations across the country already know...Village Management Software can and will increase the efficiency and productivity of your homeowner's association.
With VMS Mobile Compliance, you can update your compliance records on your mobile device while conducting inspections using our new Google Maps feature.
VMS provides fully integrated accounts receivable, accounts payable and general ledger modules. All data is processed and managed in real-time. Integrated G/L budgeting, allows for automated budget generation. Unlimited customized reports and parameters, in addition to access to over 440 pre-configured report templates, all populated with real-time data.
• VMS provides fully integrated accounts receivable, accounts payable and general ledger modules. All data is processed and managed in real-time. Integrated G/L budgeting, allows for automated budget generation. Unlimited customized reports and parameters, in addition to access to over 440 pre-configured report templates, all populated with real-time data. Delinquency Control • Collection Management; Automated Account Analysis; Intelligent Balance Analysis; Sequenced Letter Processing; Automated Email Notices
Community Management Modules
VMS includes a suite of comprehensive community management modules, including: automated compliance management and work orders with real-time data for employees, board members and outside vendors. Architectural and compliance task management, digital document handing, letter creation and committee/resident interactions are all managed effectively within VMS. An advanced web module is included, providing up to date information for board members, residents and vendors, thus cutting call volume and saving everyone time.
The VMS Collections module will allow you to automate and efficiently manage the collection process. Using predefined letter sequences with automated charges and batch processing over one or all of your communities at the same time. Our system will save your board members valuable time in this traditionally laborious task. VMS also integrates with collection agencies to provide up to the minute data on delinquent accounts.
VMS creates a website for your association, providing real-time access to the information your homeowners and vendors need, thus reducing telephone calls and saving you time. It provides controlled online access to reports and documents for your board members and homeowners, as well as approved outside vendors. It also has a homeowner opt-in automated email system to send communications regarding payment, unpaid balances, architectural, compliance and work order notifications. Your board can send notifications for architectural, work order and invoice work flow review as well.
Banking with Ease!
• Document Downloads: Monthly Statements and any other documents available for download • Lockbox: Daily payment files are downloaded, which can be automatically processed into all owner accounts. Email notifications for processed payments are then automatically generated and sent • Validation Upload: Owner information is automatically uploaded to the bank, allowing them to manage lockbox and check only payments • Real-time bank account balances • Real-time bank account transaction history and daily balances • Real-time owner transaction lookup with coupon and check images
The Automated Task Scheduler
The Automated Task Scheduler provides your board with the ability to plan and execute future tasks such as billing, lockbox processing, database backup, homeowner notifications and report generation to various media (printer shares, electronic files or website posting). This automation insures that critical tasks will be performed accurately and on time. The Queue can also be used to schedule the rendering and distribution of reports and budgets to approved board members, or outside vendors.
Equus Offers an Entire Suite of HOA Management Tools
When you hire Equus Management Group, you and your board members don’t just gain a great management company, they also gain an entire suite of management tools to save you time and increase the efficiency and productivity of your HOA. Inclusive in your management fee, this includes everything on this page! After all, that’s why you hire a management company, isn’t it? With a state-of-the-art technology on your side, you can go do the things you enjoy doing while feeling confident that your HOA is running smoothly.